Thursday, June 18, 2009

How to create different 'reply to' addresses for multiple emails being forwarded to Gmail on your BlackBerry

Many people use one Gmail inbox for all their email addresses. The problem with the Blackberry is that you can only designate one "reply to" address even though you may have 2 or 3 email addresses coming in.

Here's how to fix this issue.

Gmail allows you to put periods (.) in between your username of your email address.

Example: If your email address is yourself@gmail.com, you can send mail to your.self@gmail.com and it will go to the same inbox, give it a try.

You can also put a + sign after your username and any amount of text after it.

Example: yourself+business@gmail.com or yourself+personal@gmail.com

You can also send mail to yourself@googlemail.com

We will use this feature to be able to set multiple accounts under the one email address on your blackberry.

Step 1:

Go to your Blackberry Internet Service website (google 'your provider' BIS and you should be able to find it)

Step 2:

After you're logged in click "Set Up Account"

Add the different gmail account you decided on (i.e., yourself+business@gmail.com)

Step 3:

Now that you have a new account created, click filters.

Set 'when no filters apply' to 'do not forward messages to device'

Step 4:

Click 'Add Filter'

Call it whatever you'd like. Under the field 'apply filter when' set it to '"To:"'

In the 'Contains' field, fill in your business email address

Make sure 'Forward messages to device' is selected

Click 'Add Filter'

Step 5:
Next go to your regular gmail account in the BIS website (yourself@gmail.com) and click on filters again.

Here we're doing the exact opposite of the last step.

Add filter and set To field, in 'contains' add your business email again, but at the bottom make sure 'do not forward messages to device is selected'

Click 'Add filter'

Step 6:

You're almost there! Now on the new account created (yourself+business@gmail.com) click 'edit'
Here you can add a customized signature, but mainly you can change the 'reply to' field to your business email address.

And you're done! Now when someone emails your personal gmail account, and you reply on your blackberry, it will look like it's sent from your gmail account. If someone sends you an email to your business account, and you reply on your blackberry, it will automatically have your reply to address set as your business account.

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